Division Meeting General Summary

The Division Meeting went pretty smoothly, in my opinion. We had 14 current members and 2 not-current members show up in person and had 27 proxies for a total of 41 representative votes. A big thank you to all who attended and shared their input and concerns.

There were two main pieces of business voted on and approved at this meeting:

Incoming Division Board -

Chair: Kemmerlyn Lawrence (Salle New Bern)

Vice-Chair of Coach & Referee Development: Stephen Kmiec (East Carolina University)

Vice-Chair of Youth Development: Paul Perkins (Cape Fear Fencing Association)

Secretary & Treasurer: Liz Morey (Raleigh Fencers Club)

Past Chair: Donny Zelinski (Salle New Bern)

The other piece of business voted on was the acceptance of the new Bylaws as they were posted on the division website previously. There were no changes beyond what had already been posted to the public and so it was accepted as proposed.

Outside of the voting issues, an ROC Bid Assessment Committee has been setup to tackle the issue of whether or not it is feasible for our division to host an ROC and under what conditions. We are shooting for the 2016-2017 season with this, so as not to unduly rush ourselves. There is also momentum building for improving communications between the board and the individual members of the division, ex. updating the division website completely and taking better advantage of social media than we’ve lately been doing.

As incoming chair I also have many other projects, both personally brought up and requested by others, that I intend to get done this coming season. A brief summary of them is as follows:

An updated, comprehensive list of available referees for our division and contact information for said referees.

Updating, refining, and possibly expanding the Division Observer program.

A “Division Procedures Manual” that outlines and defines many of the practices we commonly observe but are not yet officially written down as rules within the division. Ideally, this will also double as a “how-to” manual for those wishing to take on additional responsibilities with the division such as bout committee, refereeing, and more.

Finding and implementing a division-wide solution to help fencers at every level to get to tournaments more readily than they might be able to currently. I’m already working with Coach Miller to make sure this is something all college athletes could also take advantage of.

Besides my own works, Stephen Kmiec is already talking with others about referee clinics and coaching clinics for the upcoming season. We also already have tentative plans in place for the August meeting, but I’ll leave those to be posted when they have been firmed up.

If anyone has any comments, questions, or concerns please contact the current division Chair (chair@ncfencing.org) or Secretary (secretary@ncfencing.org) and it will be brought to the attention of the appropriate people.

Thanks!

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Division Meeting

The Division meeting will still be held on April 25. With the recent news about NBS Gym we will be moving the location of the meeting to the Healthy Start Academy at 807 Chapel Hill Street, Durham NC 27701. The meeting will still be at 5:00 pm and the topics will still be the same.

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Board Meeting

The Division Board meeting will be held at 5 pm on Saturday, April 25th at NBS Gym. The address is 3701 Neil Street Raleigh, NC 27607.

The items to be addressed include -

* New board members for the upcoming season

* By-Law revisions and changes

* Referee eligibility and suspension

* Observer responsibilities and reporting

Other topics may be added to this list as they are proposed. Attached below are the proposed by-law changes, a list of what the changes are, and a comparison with the current by-laws.

The proxy forms shall take the outline below and can be mailed to: PO Box 3502 New Bern NC 28564. The proxies must be received by Tuesday, April 21st to be valid.

______________________________________________________________________________________

I wish to inform you that ______________(Your name) will be represented at this meeting by _______________(Proxy name) who is authorized to speak and vote in the name of  ______________(Your name).

 

____________________signature

____________________date

______________________________________________________________________________________

 

By-Laws Documents

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Div II/ Div III Divisional Qualifier

The Div II/ Div III Divisional Qualifier is now posted on askfred.net . This will take place on March 7-8 at Raleigh Fencer’s in NBS Gym. Further information is on askfred.net .

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REFEREE CLINIC

Mid-South Fencer’s Club will be hosting a referee clinic on Jan 31-Feb 2

Mary Mahon is a Certified Referee Instructor (CRI) and is known for her two day interactive referee clinics. Mary will present lecture materials on the first day, and then observe the referees during a small tournament on the second day. This two day format provides an extremely efficient opportunity for aspiring referees to earn a rating. No need to wait for another opportunity for a CRI to come back to be observed refereeing!

REGISTRATION
Registration on askfred is not required for participation, but helpful. The cost is $75 for the two day seminar paid to Mary Mahon which is due on the first day of the clinic. Pre-registration helps to make sure enough materials will be produced.

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DIvision Schedule

Our apologies for the long delay in officially approving the requested tournaments for the rest of the season. Below is a jpeg (picture) showing the weekends for the 2nd part of the season. A written list of approved dates is also below.

January 17, 2015 – Open Foil, Open Epee, One Touch Epee – CFFA (Wilmington, NC)
February 7, 2015 – Open Foil, Open Epee, D & Under Epee – CFFA (Wilmington, NC)
March 7-8, 2015 – DIV 2/3 Qualifier Events – by NC DIvision @RFC (Raleigh, NC)
March 14-15, 2015 – Open Foil, Open Epee, Open Saber – MSFC (Durham, NC)
March 28-29, 2015 – RYC Events – MSFC (Durham, NC)
March 21, 2015 – Open Women’s Foil, Open Women’s Epee, D & Under Women’s Saber – CFFA (Wilmington, NC)
April 4, 2015 – E & Under Foil, E & Under Epee – SNB (New Bern, NC)
April 18, 2015 – Open Foil, Open Epee, E & Under Saber – CFFA (Wilmington, NC)
April 25-26, 2015 – Open/Y12/Y14 Foil, Open/Y12/Y14 Epee, Open/Y12/Y14 Saber – RFC (Raleigh, NC)
May 2, 2015 – Open Epee – SNB (New Bern, NC)
May 9-10, 2015 – Open/Vet Foil, Open/Vet Epee, Open/Vet Saber – MSFC (Durham, NC)
May 23, 2015 – Open Foil, Open Epee, D & Under Foil – CFFA (Wilmington, NC)
June 6-7, 2015 – Open/Y12/Y14 Foil, Open/Y12/Y14 Epee, Open/Y12/Y14 Saber – RFC (Raleigh, NC)

-Kemmerlyn Lawrence
2014-2015 Division Secretary

Division Schedule

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Division Meeting August 31

There will be a Division Meeting August 31 at NCFDP after their tournament that day. Proxy’s for votes must be received by the secretary by Wednesday, Aug 27 to be valid (PO Box 3502 New Bern NC 28564).

Agenda:

Treasures report

Proposed by laws changes ( for scheduling and updating our by laws)

Hosting an ROC the following season

Hosting an RJCC by Raleigh Fencers

Fencing in State Games

Safe Sport policies

Any other issues wishing to be discussed.

Donny Zelinski

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Scheduling for August

There has been a discrepency in the bylaws concerning the scheduling of events in August. It was discussed at the last division meeting to change the scheduling deadlines to make things more fair for college clubs and make it easier to get tournaments sanctioned in August. We are  going to have a trial run of this proposed format. Clubs wanting to host a sanctioned tournament in August can now submit their request by June 15 to have them approved by the scheduling committee. Tournament requests still need to be submitted in the standard format for consideration.

The July 15th deadline will still apply as it is currently written in the bylaws, except that the applicable time frame will start September 1st instead of August 31st.

The proper format for submitting tournaments is shown below:

Tournament Name (if known)
Location of Tournament
Primary requested date
Secondary requested date
Events to be Sanctioned (Open Mixed Epee, Y14 Mix Saber, Cadet Women’s Epee, etc.)

The tournaments must be listed in priority order if you are submitting more than one. If they are listed in chronological order then that will be determined to also be their priority order. If the tournament is run over more than a single day, then you must list which events will be fenced on which days. Event times within each day are not required.

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Preliminary North Carolina Divisionals Qualified Athlete List

A list of competitors and the events for which they’ve qualified can be found at the link below. It is only preliminary, generated by the program used to run the tournament, and is not official at this time. It is, however, the list that has been sent to the Division Secretary to be verified and sent to USA Fencing for event qualification.

There were a few competitors who were qualified for their events prior to the tournament, so a couple of people who were not listed as having qualified at the conclusion of the tournament on Sunday may actually have qualified. This list reflects that update.

QUALIFIERS_2014Mar01_NCDiv23Y14NationalQualifyingTournament_Updated

(Note: when you click the link, it will bring you to a page where you can download the attachment which is available through a link as well)

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Division Membership Meeting

There will be a Division Membership Meeting on March 1st at 5:30 PM (after the first day of the NC Division Qualifier tournament). It will be held at NBS Gym, the venue for the NC Division Qualifier Tournament.

The tentative agenda includes the following in no particular order:

Treasurer’s Report

Tournament Scheduling concerns for the 2014-2015 season

Election of officers for the 2014-2015 season

If there are any other concerns that people would like to address, please let us know soon so that we can get the ball rolling on it.

Thanks,

Donny Zelinski

NC Division Chair

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